# Finding the content you need

Imagine you run "Cozy Closet," an online clothing store. When you have ten products, just skimming the list shows you the one you want. But once you have more than 300 products, the story changes. For questions like "I want to gather up just the sold-out products and take them down" or "Which product did I edit last week?", scanning the list by eye, page by page, no longer works.

This page walks through, situation by situation, how to pick out just the *Content* you want from the *Content* list in the content studio. Searching by name, filtering down to what matches your conditions, changing the order with sorting, choosing which information is shown with column settings, and saving the conditions you use often as a *View*: it brings the everyday work of finding things together in one place.

## All the finding tools live in the Content list {#where-the-tools-are}

Clicking *Content* in the left menu opens the *Content* list screen. This screen is where the tools this page covers are gathered.

| Tool | What it does |
|---|---|
| Search box | Narrows the list by the keyword you enter. The box reads "Search by keyword..." |
| **Add Filter** button | Applies conditions such as status or *Field* values to keep only the *Content* that matches |
| **Clear Filters** button | Releases every condition you have set at once. It appears only while at least one condition is set |
| *View* selection and the **Save Current As View** button | Saves a search-and-filter combination you use often so you can recall it all at once |
| **Column Settings** button | Chooses which information (columns) to show in the list table |
| **Refresh** button | Reloads the list |
| Page navigation | Choose how many items to show per page, and move to the previous or next page |

At the top left of the screen are the **Views** button and the search box, with the **Save Current As View** button to their right. On the line below are a "Filter" label, a *Content Type* condition chip, and the **Add Filter** button. Once you set even one condition, the **Clear Filters** button appears alongside them. At the top right of the table are the **Refresh** and **Column Settings** icons, and below the table is the page-navigation area.

![The full Content list screen. At the top left are the Views button and the search box, with the Save Current As View button to their right, the filter area below them, and then the list table with its Name, Content Type, Updated at, Updated by, and Status columns](/_img/en-US/operations/content/images/finding-content-01-list.webp)

## Find by keyword when you remember the name {#search-by-keyword}

When you know the name of the product you are looking for, like "I need to fix the tumbler's price," search is fastest.

1. Click the search box in the *Content* list.
2. Type `Tumbler`.
3. Press the Enter key.

Search does not distinguish *Content Type*. If the list keeps both "Stainless Tumbler 500ml," a product with "Tumbler" in its name, and a review with "tumbler" in its body, it worked. A review's body is its title, so that sentence is what appears in the **Name** column of the list.

![The Content list after typing "Tumbler" in the search box. The product "Stainless Tumbler 500ml" and one review remain, and the review's body sentence appears in the Name column](/_img/en-US/operations/content/images/finding-content-02-search.webp)

## Filter down to just the matching items {#filtering}

When you do not know the name, or you need to see several matching items at once, use filters. You set conditions with the **Add Filter** button next to the search box. The criteria you can use as conditions are as follows.

- *Content Type*: which template a *Content* was made from (for example, only those made as "Product")
- Status: states like *Draft* or *Published* (for example, only those not yet published)
- Author: who created it
- *Field* value: the value held in a *Field* defined on the template (for example, only those whose Sales status is "Sold out")
- *Tag*: a *Tag* you have attached (for example, only those with the "Summer sale" *Tag*)

When you click the **Add Filter** button, the **System filters** list expands. You can choose system-managed values as conditions, such as language (**locale**), status (**status**), last-modified date (**updatedAt**), created date (**createdAt**), published date (**publishedAt**), first published date (**firstPublishedAt**), last editor (**updatedBy**), creator (**createdBy**), and unique number (**id**), along with the *Tag*s you have attached (**tags**). If you choose a *Content Type* first, a section labeled with that template's name, such as "Product fields," appears below, and the *Field*s of that template show up there as conditions. The list is long, so you have to scroll to see the lower items. When there are so many conditions that they are hard to find, type a name into the search box at the top of the list. Clicking **Add several at once** below the list lets you apply several conditions at once.

![The system-filter list that expands when you click the Add Filter button. Below the search box at the top are locale, status, updatedAt, createdAt, publishedAt, firstPublishedAt, updatedBy, and createdBy, and at the very bottom is Add several at once](/_img/en-US/operations/content/images/finding-content-03-filter-menu.webp)

### See only the sold-out products {#filter-by-field-value}

Say the "Product" *Content Type* has a Sales status *Field*, and it uses the values "On sale" and "Sold out." When a season ends and you want to clean up the sold-out products, you set a filter that keeps only the ones whose Sales status *Field* value is "Sold out."

1. Click the **Add Filter** button and choose the Sales status *Field*.
2. In the value box, type `Sold out`.

The filter condition shows as a "Sales status = Sold out" chip. If only the matching products remain in the list, it worked. You see only sold-out products, like "Navy Herringbone Ball Cap," "Brown Corduroy Pants," and "Oatmeal Linen Shirt." Now you can go down the list, opening and taking down or tidying each one.

![The Content list with the Sales status = Sold out filter applied, leaving only sold-out products](/_img/en-US/operations/content/images/finding-content-04-filter-soldout.webp)

### Find products you haven't published yet {#filter-by-status}

If you were registering 20 new products and stepped away partway through, it is easy to lose track of how far you got with publishing. In that case, set a filter that keeps only the ones whose status is *Draft*. Every *Content* that has only been created but not yet published gathers together. You can go down the list, opening each one and finishing the publishing.

1. Click the **Add Filter** button and choose **status**.
2. Choose **Draft** as the value.

If only products in *Draft* status remain, like "Ivory Knit Vest," "Checked Lambswool Muffler," and "Gray Wool Knit Cardigan," it worked.

![The Content list with the status = Draft filter applied, leaving only products in Draft status](/_img/en-US/operations/content/images/finding-content-05-draft.webp)

> What each of *Draft*, *Published*, and *Changed* means is covered in [States and Publishing](/getting-started/core-concepts/common/states-and-versions.md).

### Show only products, not notices {#filter-by-content-type}

If your *Space* has *Content Type*s beyond "Product," such as "Brand" and "Reviews," the list shows a mix of *Content* made from different templates. When you want to focus on tidying products, set a filter that keeps only the *Content* whose *Content Type* is "Product."

1. Click the *Content Type* chip in the filter.
2. Choose "Product" from the list.

If only the items made from the "Product" *Content Type* remain, it worked. *Content* made from the "Brand" or "Reviews" templates drops out of the list.

![The Content list narrowed to items whose Content Type is Product](/_img/en-US/operations/content/images/finding-content-06-contenttype.webp)

### See only products grouped by a Tag {#filter-by-tag}

If you have attached a *Tag* to each product you count as a "Bestsellers" item, you can set a filter that keeps only the ones with that *Tag*. You use this when you want to pick items out by a grouping you set yourself, independent of *Content Type* or *Field* value.

1. Click the **Add Filter** button and choose **tags**.
2. Click **has value** on the condition chip and choose **is any of**.
3. Click **Select Tags** and choose "Bestsellers."

If only the products carrying the "Bestsellers" *Tag* remain in the list, it worked. You see only the products with that *Tag*, like "Stainless Tumbler 500ml," "Gray Hood Zip-Up," and "Navy Linen Dress."

![The Content list with the tags is any of Bestsellers condition applied, leaving only the 3 products that carry that Tag](/_img/en-US/operations/content/images/finding-content-13-filter-tag.webp)

If you skip step 2, the condition stays at **has value**. That state keeps every *Content* that carries at least one *Tag*. To narrow it down to a particular *Tag*, specify the *Tag* in steps 2 and 3.

How to create a *Tag* and attach it to *Content* is covered in [Tag](/getting-started/core-concepts/collaboration/tag.md).

## See only what I created or edited {#views-created-updated-by-me}

If you manage products together with two colleagues, the list holds the work of all three of you. If you think "I just want to review the products I edited last week," you do not need to set a new filter. Two *View*s provided by default when you join a *Space* already hold that condition.

- "Created by me": keeps only the *Content* you created.
- "Updated by me": keeps only the *Content* you edited.

1. Click the **Views** button to the left of the search box.
2. Choose "Updated by me" from the list.

Clicking the **Views** button expands the *View*s you have put in **Favorites**. It holds "All" (Shared · Default), "Draft," "Changed," "Published," and "Archived" (Shared · Status), and "Created by me" and "Updated by me" (My Views · Default) by default. Choosing "Updated by me" leaves only the products you edited. Add a sort by last-modified date (see [Sort to show the most recently edited first](#sorting) below) and the products you touched last week gather at the top. To see the ones that are not in your favorites as well, click **All Views** at the bottom of the panel.

![The View panel that expands when you click the Views button. The Favorites list holds All, Draft, Changed, Published, Archived, Created by me, and Updated by me, and at the bottom of the panel are the All Views and Save Current As View buttons](/_img/en-US/operations/content/images/finding-content-07-views.webp)

## Sort to show the most recently edited first {#sorting}

Once you have narrowed down what you are looking for, next comes the order. You can sort the list by system values like created date or last-modified date, or by *Field* values like price. Clicking a column title in the table sorts by that column. Clicking again reverses the sort direction. Here is how you might use it.

- Click the **Updated at** column title, and the products edited longest ago come to the top. Click it again and the most recently edited products come to the top.
- If you have added the Price column (see [See price and more at a glance in the list](#column-settings) below), you can click its column title to see products from cheapest (or most expensive) first.

![The Content list after clicking the Updated at column title once. "Checked Lambswool Muffler," edited in July, comes to the top, and the products edited in September move below it](/_img/en-US/operations/content/images/finding-content-08-sort.webp)

If the list contains *Content* with no value for the field you are sorting by, the sort is not applied and this message appears: "This sort can't be applied because some items are missing values for the selected sort field. Clear the sort or choose a different column." Fill in the value for that field, or sort by a different one.

## See price and more at a glance in the list: column settings {#column-settings}

As you tidy up sold-out products, you start wanting to see the Price and Sales status right in the list, without opening each product one by one. You choose which information the list table shows as columns with the **Column Settings** button.

1. Click the **Column Settings** button.
2. In the **Available Columns** list, grab the drag handle on the Price item and drop it into the **Displayed Columns** list.
3. Move Sales status the same way.

When the Price and Sales status columns appear in the list table, it worked. To go back to the original, click **Reset to default**.

![The Content list with the column-settings panel open. The Available Columns list shows the Price and Sales status Fields](/_img/en-US/operations/content/images/finding-content-09-columns.webp)

## Save conditions you use every week as a View {#save-as-view}

If you check sold-out products every Monday morning, instead of setting the same filter each time, save the conditions as a *View*. A *View* is the search-and-filter combination currently applied to the list, saved under a name.

1. Set the filter from [See only the sold-out products](#filter-by-field-value).
2. Click the **Views** button to open the *View* list.
3. Click **Save Current As View**.
4. In the **Folder** field, choose a folder to save it in. If you do not have a folder yet, create one.
5. In the **View name** box, type `Sold-out check` (up to 24 characters).
6. Click **Save**.

When you create a new folder, you choose the visibility between **Only me** and **Share with Space members**. Next Monday, just choose "Sold-out check" from the **Views** panel and the list with the same conditions opens right away.

![The dialog for saving the current conditions as a View. It shows a folder selector, a View name box, and Cancel and Save buttons](/_img/en-US/operations/content/images/finding-content-10-view-save.webp)

You can find the *View* you saved under **All Views** at the bottom of the **Views** panel.

<!-- 캡쳐(선택): 저장된 "Sold-out check" View가 View 목록에 뜬 화면. 데모 Space 오염을 피하려 저장을 실행하지 않아 미촬영. 기본 View 목록은 finding-content-07-views.png로 이미 보임 -->

## When a product you just added doesn't show: refresh and paging {#refresh-and-paging}

If a product a colleague just registered does not show in your list, the list is still in its earlier state. Clicking the **Refresh** button reloads the list.

When the list is long and splits across several pages, you can choose how many items to show per page from 20, 50, or 100 (the default is 20), or click the previous and next icons to move between pages. That said, flipping through hundreds of items page by page is a last resort. It is faster to narrow things down first with the search and filters on this page.

![The page-navigation area at the bottom of the Content list. It shows the items-per-page count (20, 50, 100) and the previous and next icons](/_img/en-US/operations/content/images/finding-content-12-paging.webp)

## What to do next {#what-to-do-next}

- [States and Publishing](/getting-started/core-concepts/common/states-and-versions.md): Covers what the *Draft*, *Published*, and *Changed* states you used as filter criteria each are and how they change.
- [Tag](/getting-started/core-concepts/collaboration/tag.md): Covers how to create a *Tag* to use as filter criteria and attach it to *Content*.
- [Creating and Publishing Content](/getting-started/core-concepts/content/content-authoring.md): Covers the flow of editing the *Content* you found and publishing it again.